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Vendor Information

Becoming a Vendor

General Information
Becoming a vendor with the Town of Surfside, FL requires a completed W-9, and as applicable, The W-9 is available above.

If you have questions, please contact Marisol Rodriguez, Accounting Clerk.

In compliance with Florida General Statutes, all purchases must be authorized. Evidence of authorization is a numbered purchase order. The Town requires an invoice to be submitted to finance 10 days prior to the payment date.

All invoices must be mailed to 9293 Harding Avenue, Surfside, FL 33154. Attn: Accounts Payable, Marisol Rodriguez.

All payments will be available after 5:00 pm on the date the check is issued, payment won’t be mailed until Monday or Tuesday of the following week, due to Town Manager and Commissioner signature.

How do I become a vendor?
In order to become a vendor with the Town of Surfside, a W-9 must be completed and submitted. If you have any questions, please contact Marisol Rodriguez.

How do I receive authorization for a purchase or service?
The Town requires a purchase order for all purchases or service. If work is completed or merchandise shipped without a purchase order number, it is considered unauthorized. Any unauthorized transaction is subject to the Town declining payment. The purchase order is issued by finance to each department and the contact person in the department is responsible for getting the information to the vendor.

How do I submit a W-9?
Please see W-9 above. If you have any questions, contact me in accounts payable. It can be emailed, faxed or mailed to you. We can receive the completed form in the same manner.

How do I submit an invoice?
An invoice must be received in finance 10 days prior to the check issuance date. If can be emailed, faxed or mailed. Prefer Hard Copy sent to the Town.

When will my check be available?
Generally, checks are available after 5:00 pm on the date of issuance and won’t be mail until Monday or Tuesday of the following week. Vendors are paid bi-weekly.

How can I find out if I have been issued a check?
Contact accounts payable.

When will I receive my 1099?
In compliance with the Internal Revenue Service, 1099 forms will be mailed to vendors on or before January 31st.