The mission of the Town Clerk's office is to ensure effective functioning of the Town’s governance process while concurrently maintaining quality customer service to members of the public, Town Commission and Town staff by utilizing the best possible technological solutions to provide accessible information including access to the Town’s official records, archives, and the Town Commission agenda.
Services, Functions and Activities:
The Town Clerk preserves the integrity of the Town’s official records, which encompass business transactions, law and policy making. The Office of Town Clerk is established by Town Charter and provides a variety of information services to the public, the Town Commission and to staff. Services provided to the public include coordination of information requests and supervision of elections. Services provided to the Town Commission include scheduling, minute taking, agenda preparation, advertising and other duties related to coordination of Town Commission meetings, recording and retention of documents.
Town Clerk Administration: The Town Clerk is responsible for the Town’s Records Management Program. This division includes managing the department’s personnel, schedule creation, policy creation, coordination with internal departments and external vendors, and ensuring appropriate compliance with contract and legal requirements, management of the Department’s budget and expenditure controls.
Legislative: In addition to the services above identified to the Town Commission, the Town Clerk’s office is responsible for development and management of the Legislative Department budget.
Risk Management: The Town Clerk’s Office is responsible for coordination of risk management in coordination with the Finance Department. These responsibilities include the reporting of incidents and general liability claims (slip and fall, motor vehicle, etc.) to the Town’s insurance agent.